Europlanet Science Congress 2022
Palacio de Congresos de Granada, Spain
18 – 23 September 2022
Europlanet Science Congress 2022
Palacio de Congresos de Granada, Spain
18 September – 23 September 2022

Registration

Important Covid-19 information: Please carefully check which entry restrictions may apply with regard to your home country. For details, see the Spanish regulations on travelling to Spain below. As these regulations are susceptible to change, the organizers suggest that you visit these sites regularly.

General information

Registration for the European Planetary Science Congress 2022 is by payment of the appropriate registration fee. Registration is required by all EPSC participants including presenting authors of submitted and accepted abstracts, session conveners, and solicited speakers. Registration fees cover access to all scientific events, as well as refreshments during the coffee breaks and poster sessions.

The online registration form will open at the beginning of June 2022.

Pre-registration

Pre-registration at early registration rates will be possible from beginning of June until 31 July 2022. The pre-registration payment can be made by bank transfer or credit card (Mastercard, VISA, JCB or American Express). As of 01 August 2022, the late registration rates will be applied and payment of your registration will only be possible by credit card. Bank transfer payments of registrations will not be possible in case of registering after 31 July 2022. Please consider that a registration at the early registration rate requires the payment of the registration amount within the deadline indicated on the invoice (14 days after receipt of invoice). Unpaid early registrations after the payment deadline will be cancelled and the late registration rates will be applied.

Registration rates

Categories
Early registration rates
(Deadline 31 July 2022)
Late registration rates
(as of 01 August 2022, only by credit card payment)
  More than 1 day 1-day only More than 1 day 1-day only
Regular member (1): €400 €220 €500 €270
Regular non-member: €460 €250 €560 €300
Student member (1)(2): €220 €120 €260 €140
Student non-member (2): €250 €140 €290 €160
Retired/Emeritus member (1)(2): €220 €120 €260 €140
Retired/Emeritus non-member (2): €250 €140 €290 €160
Teacher / Amateur Astronomer member (1)(3): €35
Teacher / Amateur Astronomer non-member (3): €75 €35 €75 €35
Accompanying person
(visiting non-scientific partner) (4):
€75 €35 €75 €35
(1)
Europlanet Society or EANA members. If you are not yet a member, you may apply for membership (or renew your membership) at the Europlanet Society website or the EANA webpage. Please note that membership must be obtained prior to the online conference registration.
(2)
Please enclose/show proof of status and note that it may take up to 2 working days to change your status.
(3)
Interested teachers (primary and secondary teachers attending only for outreach and education sessions) and amateur astronomers that are not involved in professional planetary research. A TAN code is required for registering at this rate.
(4)
A person, who does not take part, either actively or passively, in the scientific programme but who just wants to enter the conference venue. Such a registration can only be acquired in combination with a defined active participant. A TAN code and indivdual Copernicus Office user ID are required for registering at this rate.

Please note that there is no maximum limitation of registrations. Day registrations are limited to one day registration per participant.

Registrations by teacher/amateur astronomers and accompanying persons

A TAN code is required for registering at one of those category rates. Please contact the organizers by email to obtain a TAN code. Participants who will be accompanied by a person must request the TAN code on behalf of their accompanying person. Accompanying persons must use their individual Copernicus Office user account to register.

Name badge pick up and information desk

The opening hours of the name badge pick up and information desk are as follows:

Day Time
Sunday, 18 September 2022 15:00–18:00
Monday – Thursday, 19–22 September 2022 08:00-18:00
Friday, 23 September 2022 08:00-12:00

Although registration in the online form will be possible at any time (even during the conference week), please consider that there will be no on-site registration desk for payment. All participants are supposed to register through the online registration form. Registration payments onsite by cash will not be possible.

Europlanet Society membership

Members of the Europlanet Society are eligible for reduced registration fees. Europlanet Society membership is open to active researchers, early career scientists, students, retired scientists as well as amateur astronomers, industrial partners, outreach providers and educators. Research organisations, institutions or industrial partners involved in planetary science and related fields can also elect to become organisational members of the Europlanet Society, which will enable them to grant memberships to their staff.

Please visit https://www.europlanet-society.org/join/ to join the Europlanet Society.

EANA membership

Please note that only active EANA members (having paid their annual fee for 2022 already) are eligible for the reduced member registration fee. To pay your membership fees or to apply to become an EANA member, please consult the EANA webpage.

Bursaries

This year, applications for bursaries have been integrated into the abstract submission process. Please note that bursary applications are only possible during the abstract submission process, which closes on 18 May 2022 at 13:00 CEST.

Please find more detailed information here.

Terms and conditions

General

  • Early registration must be accompanied by payment. Otherwise, it will not be processed and the late registration rates will be applied.
  • Registrations are for the person acquiring the registration and paying the registration fee; registrations are non-transferable.
  • Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than 6 weeks after the last day of the conference. Later requests cannot be considered.
  • Changes to the registration rate selected in the finalized registration form, including received invoice, can only be realized for unpaid invoices. In this case, the attendee is asked to cancel the registration order and to place a new order through the registration form, including the correct registration rate. Please note that the deadline for early registration is also valid in such cases.

Cancellation policy

  • Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings before 21 August 2022. The cancellation fee is €50.
  • Cancellations after 21 August 2022 and no-shows are not eligible for a refund.
  • There is no reason (including but not limited to illness, inability to travel, visa application rejection, travel restrictions, etc.) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Importance notice

  • Once your payment has been processed, you will be informed by email with your receipt and your invoice attached.
  • All registrations will be registered through the Copernicus Office Trader, which will also allow the registrants to monitor their entry.